AHDB benefits from access to a comprehensive ERP suite, comprising financials, procurement, HR, payroll and project management functionality, from global business and financial software provider Agresso. Version One’s software integrates seamlessly with Agresso and the implementation of DbCapture, which coincides with AHDB’s upgrade to Agresso 5.5, will enable AHDB to automatically capture and verify data from scanned purchase invoices using advanced optical character recognition (OCR) technology. Any data discrepancies will be automatically highlighted for the attention of the user. The captured data will then be uploaded to Agresso 5.5, significantly reducing manual data entry, cutting data entry errors and improving purchase invoice processing efficiency.

Shaun Tillery, Financial Controller at The Agriculture and Horticulture Development Board, says, “We previously had about ten staff manually re-keying all purchase invoice data from over 5,000 suppliers within our legacy levy board finance teams, which is very inefficient. Although we had a basic document management system already within the Group, it was lacking in functionality and unproven in terms of integration with Agresso 5.5.”

Tillery continues, “After evaluating the market, Version One stood out as it was able to demonstrate a proven track record of seamlessly integrating with Agresso Business World. It was clear that DbCapture could offer us a quick solution to meet our data capture needs and provide the added functionality to significantly streamline our purchase-to-pay processes. We expect manual data entry to be cut by approximately 80%, saving us at least £50,000 per annum.”

Version One’s software will also assist AHDB with the automatic processing of 10,000 levy return forms each year by enabling data on the levy forms to be quickly extracted and uploaded into Agresso to create sales orders. This will replace the time-consuming process of manually re-keying data from the levy forms onto spreadsheets.

Tillery comments, “DbCapture will save us the equivalent of one employee’s time which will allow us to redeploy this resource to concentrate on more value-adding activities. The integration of Version One with Agresso will result in more efficient handling of documentation and the swifter approval of purchase invoices. We also expect to improve communication with our suppliers and free-up document storage space through a reduction in paper use whilst supporting our Government-led environmental programme.”

-ENDS-

About The Agriculture and Horticulture Development Board www.ahdb.org.uk

The Agriculture and Horticulture Development Board (AHDB) is a Non-Departmental Public Body which became operational on 1 April 2008. It was established under the Agriculture and Horticulture Development Board Order 2008 and serves the six sectors of: Pig meat in England – BPEX, Beef and lamb in England – EBLEX, Commercial horticulture in Great Britain – HDC, Milk in Great Britain – DairyCo, Potatoes in Great Britain - Potato Council, and Cereals and oilseeds in the UK. - HGCA

AHDB strives to provide to the agriculture and horticulture sectors cost-effective, relevant services, which support these sectors’ long-term sustainability.

About Version One www.versionone.co.uk

Version One Ltd is the author of electronic document management and imaging solutions. These solutions enable the electronic storage, retrieval, management, enhancement and delivery of business documents such as invoices, purchase orders and statements. This 'paperless office' technology is seamlessly integrated into all major ERP and accounting systems and with a typical ROI of less than six months, Version One's solutions are enabling thousands of organisations to cut paper consumption whilst saving dramatic amounts of time and money.

About Agresso www.agresso.co.uk

Founded in 1983, Agresso is a mid-market enterprise resource planning (ERP) company. It offers a uniquely integrated data/process/delivery architecture designed specifically for Businesses Living IN Change (BLINC) ™. Positioned as ‘the ERP market’s definition of agility’, Agresso offers a fully-integrated suite of ERP solutions for organisations that are characterised by frequent and dynamic business change. It allows an unlimited amount of ongoing, post-implementation changes without the typical external IT costs and intervention that nets billions of dollars in revenue to the market leaders.

More than 2,750 public and commercial sector organisations in over 100 countries use Agresso Business World for both operational support and strategic management.

Agresso is part of Unit 4 Agresso NV, which is headquartered in the Netherlands and listed on the Dutch stock exchange. Unit 4 Agresso develops, sells, implements and supports business software for the management, support and optimisation of business operations and for the optimisation of the operational management.

Contact:
Liz Ebbrell, Version One
Liz.ebbrell@versionone.co.uk
+44 (0)1625 856505
or 07917 634 705

Ben Carey, Version One
Ben.carey@versionone.co.uk
+44 (0)1625 856505

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